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Sponsorship & Exhibit Opportunities

Sponsorship & Exhibit Opportunities

Table of Contents

 
Exclusive Invitation
Opportunities
    
  • Trade Show and Sponsorship
    •   
  • The Location
    • Sponsorship Opportunities
             
  • Bronze Level Sponsorship
    •          
  • Silver Level Sponsorship
    •          
  • Gold Level Sponsorship
    •          
  • Additional Sponsorship Opportunities
    • Exhibitors' Package
             
  • Package
    •          
  • Booth Information
    •          
  • Hotel Accommodations
    • Promotional Information Request
    Exhibitors' Contract 2007
    Trade Show Floor Plan

    Complete Package in PDF format (155.3KB - 12 pages)


    Exclusive Invitation

    Be a part of the Certified General Accountants Association of British Columbia’s annual conference trade show, September 20, 2007, in Victoria, B.C.



    Opportunities

    Trade Show and Sponsorship

    Every year, as part of our four-day conference, the Certified General Accountants Association of British Columbia hosts Western Canada’s only trade show designed just for accountants.

    The trade show provides conference attendees the opportunity to network and interact with the suppliers of a wide variety of the latest products and services for the accounting professional. The CGA-BC trade show is a proven success with our many exhibitors. The audience is enthusiastic and knowledgeable. The traffic is high. The value and results are exceptional.

    As the recognized leaders in financial management and accounting, CGAs have the expertise that business, government and taxpayers across Canada depend upon. CGAs hold key positions in industry, government and public accounting. Take this opportunity to showcase your products and services directly to them.

    This year’s trade show will give you an unrivalled opportunity to reach more than 400 decision-makers and leverage your profile with our nearly 9,000 members.

    A variety of high visibility sponsorship opportunities are available to fit your needs.



    The Location

    This year’s conference and trade show will be held at the Victoria Conference Centre in Victoria, B.C.

    Please take some time to review the attached opportunities so that you can capitalize on the marketing potential our conference has to offer.

    If you have any questions regarding the conference and the opportunities mentioned in this package, please do not hesitate to contact us. We will be happy to work with you to ensure that you maximize exposure to this influential group of business professionals.

    For more information about the conference, trade show and sponsorship opportunities, contact:

    Edward Downing (604) 730-6208
    Director of Communications and Marketing
    edowning@cga-bc.org

    Tracey Tse (604) 730-6212
    Manager, Association Events
    ttse@cga-bc.org



    Exhibitors' Package

    Package - $1,400 + GST
    • One 8’ x 10’ booth package (blue & white drape) with:

          - Eight-foot-high back drape with three foot-side drape
          - Six-foot skirted table
          - Two chairs

    • Complimentary attendance for two to the Thursday Luncheon
    • Complimentary drink at the Exhibitors' Reception
    • Invitation to attend the After Hours Lounge on Thursday evening
    • Company and product listing in Show Guide and Conference Website
    • Full Conference delegates list (after the conference)
    • Opportunity to use Conference 2007 in your own communications and marketing programs
    • Recognition during door prize draws at the Exhibitors’ Reception



    Booth Information

    Booths will be booked upon receipt of the Exhibitors’ Contract on a first-come, first-served basis. This year exhibitor breakout sessions are available on a first-come, first-served basis for confirmed exhibitors.

    NOTE: All shipping expenses and other services not included in the contract are the responsibility of the exhibitors.

    Additional amenities and supplies are available through Island Displays Ltd. Contact Kimberly Legeard at (250) 385-3541 or at kimberly@islanddisplays.com.

    Booth set up starts on the evening of Wednesday, September 19 from 6 p.m. until 10 p.m. in Salon A at the Victoria Conference Centre.

    • Trade show hours are: Thursday, September 20,
      8 a.m. - 6:00 p.m.
    • All display material should be forwarded to:
      Victoria Conference Centre
      Attention:Pardeep Sidhu - CGA-BC Trade Show
      720 Douglas Street, Victoria, B.C. V8W 3M7


    • NOTE: Please ensure your booth is delivered no earlier than Wednesday, September 19, and arrangements are made for pick-up by the morning of Friday, September 21.


    Hotel Accommodations

    The Fairmont Empress Hotel
    www.fairmont.com

    The room rates for Conference 2007 are: $205/per night - based on single or double occupancy for a studio.

    For more information or reservations call (250) 386-0450 or (800) 663-7550. Be sure to mention that you are with the Certified General Accountants of B.C.


    Alternate accommodations

    For Conference 2007 we can also offer exhibitors discounted rates at the following hotels:

    HOTEL GRAND PACIFIC
    www.hotelgrandpacific.com

    Room rates for Conference 2007 are: $189 for a studio junior suite (based on single or double occupancy)

    For more information or reservations call (800) 663-7550. Be sure to mention that you are with the CGA-BC Conference.

    Sponsorship Opportunities

    Sponsorship is a productive way to heighten your organization’s name recognition and associate your firm with the professional association that represents this rapidly growing body of business leaders. By becoming a sponsor you gain an excellent opportunity to target a unique segment of professionals.

    An early decision to be a sponsor will ensure that your organization will be prominently displayed in all pre-conference publicity.

    We offer the following core benefits with all levels of sponsorship:

    • Corporate identification advertised in event marketing materials and publicity
    • Recognition ribbon for company representatives to wear at the conference
    • Corporate listing on conference Website with direct link to sponsor’s Website

    Depending on your sponsorship package, each opportunity delivers its own unique benefits.

    If you do not see a sponsorship opportunity that suits your organization, we would be happy to develop a new program with your input.

    Please contact:

    Edward Downing (604) 730-6208
    Director of Communications and Marketing
    edowning@cga-bc.org

    Tracey Tse (604) 730-6212
    Manager, Association Events
    ttse@cga-bc.org



    Bronze Level Sponsorship ($300 - $1,000)

    Volunteers’ Orientation Reception - $300

    This event gives CGA-BC an opportunity to thank our conference volunteers and to familiarize them with the facility and program before the start of the conference.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage
    • Complimentary attendance at the reception


    Half-Day Professional Development Session - $600

    The conference will have a number of half-day sessions to choose from. Click here for a complete listing of professional development sessions.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage
    • Opportunity to introduce speaker


    Chapter Workshop - 2 days - $750

    Attendees are leaders in various chapters around the province.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage


    Registration Kit - $1,000

    A registration kit is given to all delegates that register by August 20, 2007 for the conference. These kits will be used throughout the conference.

    Additional Benefits:

    • Company’s name and logo on kit
    • Opportunity to insert company literature into registration bag

    Annual Public Practice Meeting - $1,000

    Members in public practice attend this annual event. It's an opportunity to update members on the issues facing today's practitioners.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage


    Industry & Public Sector Forum - $1,000

    Members from industry and the public sector attend this annual event.

    Additional Benefits:
    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage


    Silver Level Sponsorship

    Full Day Session - $1,200

    Click here for a complete listing of professional development sessions.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage
    • Opportunity to introduce speaker
    • Opportunity to insert company literature into registration bag


    Coffee Breaks - 3 days - $1,800

    Coffee breaks will be provided every morning, mid-morning, and afternoon in areas outside the meeting rooms or in the trade show area.

    Additional Benefits:

    • Verbal acknowledgement at each session
    • Opportunity to display corporate signage
    • Opportunity to insert company literature into registration bag


    Exhibitors' Reception - $2,000

    This event will be held in the trade show area. The reception includes beer, wine and hors d'oeuvres.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage
    • Complimentary admission for two to the event


    Farewell Breakfast - $2,000

    An opportunity for delegates to gather and bid farewell to friends and colleagues from around the province, until next year.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Opportunity to display corporate signage
    • Complimentary admission for two to the event



    Gold Level Sponsorship

    After Hours Lounge (three evenings) - $2,100

    Open on Thursday, Friday and Saturday nights with beer, wine and snacks provided. Open to all delegates.

    Additional Benefits:

    • Opportunity to display corporate signage
    • Quarter page ad in an issue of Outlook magazine
      (print circulation 14,000 and uploaded to www.cga-online.org)
    • Opportunity to insert company literature into registration bag
    • Full conference delegates' list in electronic format (after the conference)


    Trade Show Luncheon Buffet - $2,600

    This luncheon is served in the trade show area on Thursday, September 21.

    Additional Benefits:

    • Verbal acknowledgement throughout the event
    • Opportunity to display corporate signage
    • Full conference delegates' list in electronic format (after the conference)
    • Complimentary admission for two to the luncheon


    Fun Night - $3,500

    Our best attended event. An oppurtunity for delegates and guests to network and relax in a fun environment.

    Additional Benefits:

    • Verbal acknowledgement at the event
    • Draped table for promotional material
    • Oppurtunity to display corporate signage
    • Complimentary admission for two to the event



    President's Banquet & Awards Gala - $5,000

    The banquet rounds out four remarkable days of professional development and learning. The evening sees the passing of the gavel from the President to the President-Elect and honours the Association’s outstanding members for their service, leadership and commitment to the profession.

    Additional Benefits:

    • Generous acknowledgement from the stage
    • Opportunity to display corporate signage
    • Distinctive signage including company logo featured at the event
    • Four complimentary tickets to attend the event
    • Four complimentary tickets to attend the Farewell Breakfast on Sunday
    • Full conference delegates' list in electronic format (after the conference)
    • Half page ad in the CGA-BC publication of your choice: Outlook, Resources, or Student Handbook


    Additional Sponsorship Opportunites

    Insertion of promotional material in a conference mailing (Distribution: 8,000)          $1000
    Insertion of promotional brochure/flyer in registration kit          $500
    Advertising in Conference Show Guide (distributed to all delegates)
    		         $500
    Donation of door prizes to be awarded during the trade show
    Use of business equipment – photocopier, printer, fax etc
    Registration kit giveaways – pens, highlighters, mugs, etc


    Promotional Information Request

    As a Conference 2007 exhibitor and/or sponsor, your corporate identification will be used several times prior to, during and after the conference. To facilitate your organization’s participation, please provide the following:

    Electronic file of corporate logo

    Please provide your images in the following formats:

    • EPS, PDF or TIF file (300 dpi resolution or higher)
    • Artwork
      Artwork may also be supplied as MAC or PC Illustrator CS2 EPS files.
      Please ensure all fonts are converted to outlines.
      Also accepted are InDesign CS2, Quark Express 6.5 (PC ONLY) files and Photoshop CS2.
      All fonts and graphics must be included.

    Electronic files can be sent or emailed to thargreaves@cga-bc.org or on CD and sent to:

    Trevor Hargreaves, Production Coordinator
    CGA-BC
    300 -1867 West Broadway
    Vancouver, BC V6J 5L4

    Please note that files can also be uploaded on our FTP site.

    For password and username information, please contact Trevor Hargreaves at (604) 730-6226.

    A brief corporate write-up

    To be included in the Conference 2007 Show Guide, we ask that you provide us a brief write-up about your company — approximately 250 words. Longer write-ups will be edited at our discretion.